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File Storage Limits in File Share

6/20/2008

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​Question

Is there any limit or maximum to the amount of files we upload to MRSware?

Answer

There is no limit to the number of files, or the size of those files.

Your files in File Storage do count against your total storage usage. As such we recommend using File Share to store files that users need to access when outside the office, on the road, or that are worked on collaboratively (using the revision control system). What we don't generally recommend is uploading all of your files from your computer, or from a in-office network file storage device, as this will generally be lots of files that are infrequently (if ever) accessed.

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Uploading a new version of a file that already exists in File Share

6/20/2008

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​Sometimes you want to update a file currently in File Share with a version that came from somewhere else -- perhaps it was e-mailed to you, perhaps it was generated from a different file or program (like a PDF version of another file). The previous version of the file with the same name is already in File Share, so you can't just upload the same name again. Changing the name of the file and uploading the new file is a possibility, but then you are left with different versions of the same file, which can lead to confusion (and get pretty cluttered pretty quickly). What you really want to do is update the existing file with your new version, using File Share's revision history to keep the separate versions intact.


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Creating one company-wide, "master" database of contact and companies

6/16/2008

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One of the typical challenges/projects we see when a new customer comes on board with MRSware is the creation of one company-wide company and contact list that everyone can use. The challenge part is that the source of this new "master list" is found in multiple, previously individually kept contact lists from various programs that the inside staff, outside field, accounting department, etc. kept. This makes many sources of the information, all of which will have different information, whether it is just names of contacts and companies spelled differently, or entirely different (or missing) address, phone numbers, e-mails, et. al.

So what do we do about all these sources and differing information? We work at it. It is going to be an iterative process of working through the lists to bring them together. Some of the tools you will use along the way include those built into your existing contact program (the source of the list), Excel, and tools we have built into MRSware.

Following is a short list of a couple of the tools and features to use, and when to use them:

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