Right-click on an e-mail folder and select Archive Rules ... to set your preferences. The default rule is to user the default settings. Users can change the rule on any folder by choosing their desired option:
Do not archive this folder
This rule stops archiving from occurring on the contents of this folder. I.e., no changes will be made to this folder.
Archive items according to the parent folder's settings
Selecting this option will make this folder be archived in the same manner as the folder directly above it. This is the default setting for sub-folders, which allows users to choose an option for the parent folder and have that option be automatically cascaded to all sub-folders without having to manually change each one.
Archive items according to the default settings
This is the default option for Top Level folders (folders directly under the mailbox name, such as your Inbox, Sent Items, etc.). If you are the System Administrator for your company, you can press the Default Settings button to change these settings. The default is to move to the archive any e-mail message that is over 2 years old from all folders.
Archive items using these settings
Select this option to create your own rule for handling e-mail archiving. Users have the option to set the age of e-mails that will be archived by selecting the desired number of months old from the Clean up items older than X months field; the default is 24 months, or 2 years. Select what you would like to do during the archival process:
- Move items to Archive
This option removes the messages from your mailbox folders and places them in the archive file.
- Permanently Delete
This option deletes the messages from your mailbox folders. No backups are created.
- Skip items with and open follow-up
This option tells the archival process to skip (do not make changes to) any message that has an open Flag. Items with completed flags will be archived.